When managing digital documents in a collaborative work environment, which of the following actions best ensures the protection of sensitive information and compliance with regulatory norms?
option_A: Remove sensitive documents from cloud storage and store them on a physical memory unit for exclusive use.
option_B: Create a specific folder for sensitive documents and set access permissions only for the research team members.
option_C: Share the documents through a publicly accessible link with a password, facilitating access for all project collaborators.
option_D: Save the documents in a shared folder with read permissions for all employees of the organization, but with an access password.
option_E: Send the documents by email to individual collaborators with a password in the body of the message.
Explanation: Option B represents the best practice for managing digital documents, as it allows precise control of access permissions by creating a specific folder for sensitive information, limiting access only to the research team members. This action adheres to the principles of data minimization and need-to-know access, being the most secure and compliant with data protection regulations.
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